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Blog » Are Virtual Bookkeeping Services Meant For Your Business?

Are Virtual Bookkeeping Services Meant For Your Business?

Last updated: 05 Sep, 2023 By | 6 Minutes Read

Virtual Bookkeeping Services

The ongoing pandemic has led to revolutionary changes in bookkeeping firms because businesses are shifting from traditional methods to virtual bookkeeping, as it can be done remotely. In addition, there are numerous benefits of virtual bookkeeping services, making a significant difference, especially for those businesses facing challenges during this time. These benefits include cost savings, as financial accounting services can cost around $54,775/year in the United States. Therefore, hiring a regular bookkeeping assistant can be a costly affair. 

Accounting and bookkeeping costs are unavoidable and can be a constant source of distress for business owners. The price of accounting may vary on certain factors like the company size or the industry. However, they usually start from at least $1000.Thus such an enormous cost can decrease the motivation of anyone thinking of starting a company. The other option that you have is to opt for accounting software. But even though software makes bookkeeping easy, learning how to use the tools will require time and training. In addition, the good ones are pretty expensive.  

The next option is to do it yourself. However, as a business owner, running a business, one hardly has time to look after these matters. Additionally, a trained accountant can easily outperform and detect errors you wouldn’t have noticed.  

Hence, hiring external experts could be a more effective solution to enhance business operations. The accounting department could be the one that can be given to external experts for handling.

In this article, we have mentioned some points below that provide insights into how external service-providing experts can significantly affect work operations.

Benefits of Virtual Bookkeeping Services

How Virtual Bookkeeping Services Benefit Your Business

Businesses today are increasingly turning to virtual bookkeeping services due to the numerous benefits they offer. The benefits of virtual bookkeeping extend beyond convenience, making it a valuable asset for businesses of all sizes.

Availability of specialized services and skillset

Virtual bookkeeping services will typically furnish you with a resource that is well-versed in your industry and relevant ongoing accounting practices. Thus, he would have ample experience to meet the needs of your business. Along with that, the virtual bookkeeper can also leverage the experience of its team and manager to tackle any tricky situation.

Specialized accounting service providers also have subject matter experts to assist, which can sometimes come in handy. Thus, another beneficial aspect of hiring them is getting access to people with specialized skill sets.


Unlike opting for an in-house full-time bookkeeper, hiring the best virtual bookkeeping services can save massive costs. Besides, along with the salary you are supposed to pay to a full-time bookkeeper, there are other costs as well that you need to bear, like insurance and payroll taxes. Then there is the cost of office space for the person to ensure efficient working.

However, in the case of remote bookkeeping services, you only have to pay a pre-decided cost without additional expenses. Therefore, in most cases, such services are much cheaper as compared to any full-time resource hired locally.  

Reduction in time

Taking the assistance of a virtual bookkeeper is a definite way of saving time and effort, which would have been spent on a full-time in-house employee. Virtual bookkeeping services can bring a significant advantage from standardized processes and competent practices that they have developed over time.

The virtual accountants you would hire will most likely do work during the same business hours as you do and will maintain close communication with you. As a result, you can schedule discussions as per your availability and save time for more critical business functions.  

Safety and Reliability

One of the benefits of virtual bookkeeping is assurance of safety and reliability in handling financial data. In the past, some business owners used to shy away from sharing their financial data with a third-party provider. However, such beliefs are irrelevant now as numerous reliable service providers offer secure virtual bookkeeping services.

In addition, most reputed virtual bookkeeping services firms operate from safe offices and have robust monitoring software to track the activity of everything. Furthermore, systematic logs are maintained to ensure compliance, and service level agreements assure deliverables.  

Usage of technology

 Virtual bookkeepers utilize technology to make the job seamless for everyone. For example, suppose you are in a different city and wish to review accounts of a certain project. If you have a full-time bookkeeper, you will most likely call him regarding the details.

In addition, seeking any clarifications would take even longer. But with a reputed online bookkeeping service, all your data would be on the cloud that you can securely access through any device. You can also ask for detailed explanations if you need them at any time, as there will always be someone to assist you with your needs. 

Access to detailed reporting

Online accounting and bookkeeping services offer reporting to their clients in detail. Most of these reports are delivered on a pre-decided schedule. Timely alerts are also given regarding any pending issue that is needed to be addressed. Along with that, these firms also keep you updated with any kind of new regulatory and compliance change.

A bookkeeping service that stays updated with the latest changes is always beneficial for a business functioning in multiple states. Besides this, some service providers also alert clients regarding suspicious or malicious transactions, inconsistencies, etc.  

    Effortless scalability

    One of the benefits of virtual bookkeeping services is scalability. The reason is that a virtual bookkeeping service provider can swiftly adjust to an increasing work volume like increased complexity or number of transactions.

    However, an in-house team cannot work beyond a specific limit, and hiring skilled employees in a short time is not easy. And even if you are able to acquire more resources, you could be stuck with an extra force if the demand in the market decreases after a particular time. With them on your side, you have the facility to operate on a pay-as-you-go model.

    As a result, you can quickly scale up without suffering overhead costs and wasting crucial time hiring when your business grows.  


    Virtual bookkeeping can be significant in multiple ways, but it is essential to carefully study the professionals who provide online bookkeeping services for businesses. To ensure you have the right partner for your bookkeeping needs, ask questions, look on the internet, and thoroughly read reviews.  In case you don’t know where to start, let us help set things in motion for you. 

    It is necessary to ensure your bookkeeper or partner firm knows what bookkeeping functions they need to accomplish daily to help you improve your business’s financial management and performance. 

    You may seek assistance from Cogneesol – a leading business process management firm providing competent, cost-effective, and customized bookkeeping and accounting outsourcing services to businesses and CPAs worldwide. To learn how we can assist you, call us at +1 833-313-3143 or email at [email protected].