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How to End the Infinite Cycle of Paper-based Invoice Processing?

Last updated: 28 Sep, 2021 By | 6 Minutes Read

Any time invoice management and your exercise routine emerge as a little too identical; you understand something’s need to be given up.

The typical business handling a paper invoicing process usually spends $22 on an invoice, which includes the time; labor as well as expenses related to printing and stocking that bit of paper. Multiply $22 with the number of invoices you plan to process, and accounts payable all of a sudden appears like an extremely cumbersome expense.

And there’s no substitute for an audit to magnify the many downsides of paper invoices. In the event you needed to pull out a couple of old invoices as soon as possible, how many reams do you think you would need to dig through?

A worse situation, as one Cogneesol client faced, is an exhausting hike to an offsite archiving area, accompanied by several hours of rattling with rows of dirty file drawers.

Give some thought to change

Whenever you’re dealing with a cabinet (or perhaps warehouse) packed with documents, it usually is overwhelming to think about a change. The initial step is always to assess the expenses linked to conducting business the manner in which you do at the moment.

The exact expenses are exclusive for every business; however as soon as you make a list of the time period and expenses tied to your procedures, you will get the understanding of a business situation to create automation a necessity.

Get rid of the file shelves (as well as a bicycle)

Automated invoice processing solution significantly decreases the standard cost per invoice from $22 to $3.42. (Aberdeen Group: Accounts Payable Invoice Management in a Networked Financial system) Therefore, in case your business processes 500 invoices on a monthly basis, you are going to be cutting back at least $114K annually.

Apart from the immediate financial savings, automation of your invoice processing solution provides the below-mentioned advantages:

Faster/easier audit task

Whenever your invoices are stuck in years’ worth of piled up shelves, audits may sideline your entire staff for a couple of weeks, searching through heaps of documents. With a programmed invoice management system in your hand, all you require can easily be taken out within a few minutes.

Ideal cash flow

Indeed, it would be fairly easy to pay off invoices faster; however, it’s actually to do with paying invoices on a plan you decide on. Obtain early payment special discounts or hang on to your cash—when you’re on autopilot, you find yourself in command.

Visibility into your investments

Whenever your invoices are programmatically being entered in your system, you will have an immediate top-down picture of your economic standings from start to finish, absolutely no lag time for studying, printing, authorizing and riding down the file closet aisles.

As the remaining of businesses procedures automate, accounts payable, as well as invoice processing services, must be no exception. Think—would you at any time settle for undertaking payroll manually? In case that’s unimaginable, envision precisely how you’ll feel after your invoice processes are programmed.

As your business progressively automates businesses procedures, invoice management, as well as accounts payable services, must be along for the journey. Would you absolutely at any time return to undertaking payroll by hand?

Also Read: Top Tips to Improve Accounts Payable Invoice Process

In case that’s unimaginable, quit spinning your wheels in the documents chase and get in touch with us at Cogneesol today. We can help you with invoice management. Call us at +1 646-688-2821 or email us at info@cogneesol.com.

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