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Blog » How Outsourcing Bookkeeping is the Best Algorithm for Scalability?

How Outsourcing Bookkeeping is the Best Algorithm for Scalability?

Last updated: 25 Jan, 2024 By | 6 Minutes Read

Outsourcing bookkeeping

Businesses around the world have the sole aim of generating profits, and this is only possible when they devise strategies for growth and scalability. They need to free themselves from the back-office workload of accounting and other processes to focus on their competitors, studying the market pattern, understanding customer demands, framing policies, and keeping compliances.

This is where bookkeeping outsourcing services step in. As a business expands, its need for managing accounting and other records increases substantially, and with outsourcing, they get to save a lot on the costs associated with in-house accounting employees’ salaries and benefits, infrastructure, and technology. Not only do outsourcing services provide you with the same level of the work quality but also let you gain valuable insights into your finances through their years of experience and expertise, eliminating the need for you to hire a full-time CFO.

Expert Opinion on Why Outsourcing Bookkeeping is the Best Option

1. Outsourcing comes with Multiple Benefits

Our firm provides outsourced bookkeeping services to small and medium-sized businesses. We’ve had clients who have entrusted their bookkeeping operations to us for years now. Below are the reasons why it benefits businesses, especially in terms of scalability.


You should outsource your bookkeeping so that you can focus on growing your business by cutting down on spending. Outsourced bookkeepers are always at your behest, providing you with reliable solutions to help you achieve your goals.  Outsourcing provides flexibility that in-house bookkeepers may find difficult to provide.


Delegating an important accounting function to a third-party service provider helps you save thousands of dollars from sustaining an internal staff to do the same job for you. Outsourced bookkeepers provide the same (or even better) level of expertise in this area.

Unbiased judgment

Your business receives an objective review and assessment of your financial statements. There is no conflict of interest on their part.

2. Better Talent and Skills at a Reduced Cost

As an entrepreneur who has outsourced various business functions, including accounting, I can say it’s the most effective way to scale up your business. If your business is limited to bricks and mortar, it will always be more expensive to scale up. By hiring remote-based bookkeepers on a freelance contract, you have more flexibility to both expand and contract your business.

So, it adds more flexibility to your business, which is important for scaling up quickly while on a budget. There are freelancers available all over the world, some with PHD’s and Masters’ degrees in finance available for half the price of hiring locally. In other words, outsourcing provides the flexibility needed for businesses to expand without breaking the bank without compromising on skills and qualification.

3. It Helps Save Precious Business Hours

John-DohertyJohn Doherty, Founder & CEO at Credo

I have been outsourcing my bookkeeping since I started my company in September 2015. In fact, it was the first new subscription I got after we started generating revenue. Outsourcing bookkeeping has been a major way for me to scale my company since I am not spending hours a month doing bookkeeping which is a task that I hate.

The thing I see with a lot of entrepreneurs like myself who don’t like bookkeeping is not doing bookkeeping at all, and thus they’re flying blind with growing their company.

4. Owners Need to Focus on other Important Things

Nicole Davis, CPA | Founder and CEO of Butler Davis

Let’s be real. No one wants to do bookkeeping. After all, one doesn’t start a business to do bookkeeping. We start businesses to solve a problem, pursue a passion or give ourselves more freedom. As a CPA, I consider myself a small business champion and entrepreneur. My first business was a vegetable stand on the side of the road in downtown Atlanta.

However, my most successful business to date has been my accounting and tax firm. My firm provides outsourced bookkeeping services to small businesses because it’s what we are good at. Most business owners are not great at bookkeeping. Yet, they do not see how trying to handle this necessary task takes them away from their business’s mission, passion or purpose. A business scales by putting processes and systems in place that allows them to better serve their customer or client more efficiently. One of those processes is the day-to-day bookkeeping.

Outsourced bookkeeping allows the business owner to focus on the $10,000 an hour task so that their time is better spent on generating sales or making product/service improvements.  That is how you scale and not by trying to figure out how to record the PPP loan proceeds. There is no doubt that a business owner wears a lot of hats. I argue that one of those hats should not be of a bookkeeper.

With a trusted partner such as a bookkeeper, a business owner will have accurate financials or numbers to make key business decisions that help in the scalability of the business. An outsourced bookkeeper will also provide an objective view of the business’s financial health and determine if a business needs to pivot in order to keep the business going.

5. Outsourcing aids Decision-Making with Accurate Financial Data

Brandon PfaffAbir Syed, CPA | UpCounting

The way I look at it is that high fidelity accounting/bookkeeping is going to provide a significant amount of data with which a growing company can make better decisions to scale sustainably. To get good data that will help in decision-making, you want that data to be accurate and timely. That means your accounting should have few errors and should be sufficiently granular and not overuse high-level catchall expense accounts. It should also not take very long to get that accounting data as a lean, growing company needs to make decisions fast.

Many companies that have small accounting departments, or sometimes just one bookkeeper, will have trouble dealing with rapid increases in transaction volume and complexity. And that can mean the data is less granular to handle the large volume, or reporting is much delayed. Using an outsourced solution that can not only easily adjust to the changes in transaction volume, but also have expertise at different levels means you can get higher-quality data without having to hire a full-time experienced CPA.

6. You get Expertise to Handle Growing Accounting Complexities

Brandon PfaffChayim Kessler, Certified Public Accountant | Founder of Miami Beach CPA

Outsourcing bookkeeping is the best algorithm for scalability because it is like gaining access to an accounting department. When you outsource, you will have a team of accountants who have strong client references that will give you an assurance that your financial health is in good hands. Their objective is to allow you to have more time to concentrate on other aspects of your business. You can be sure that confidentiality will be implemented and no other person within your company will have the opportunity to see your finances.

When you are starting your business, your accounting needs are less complicated. You will notice that as your business grows, your bookkeeping needs will become more complicated. You will eventually need to hire additional help who will need training. Outsourcing will save you the time and trouble of going through that. Your simple and later on complicated accounting needs are best handled by outsourced accountants.

7. Outsourcing aids Cost-Cutting and Business Continuity

Please find thoughts below on how outsourcing bookkeeping is the best algorithm for scalability:

1. Cost-Effective

Outsourcing bookkeeping services can be helpful as it can be more affordable than hiring in-house accountants in this time of crisis. By outsourcing, you don’t need to pay any attributed overhead costs that hiring an employee would generate, like PTO, insurance, retirement, vacation, Workers’ Comp, and sick days. Also, it’s worth getting a complete team’s expertise, instead of only one internal person (or more), which reduces the risk of non-compliance and unreliable financials – especially for smaller businesses for starting out.

2. Focus on Your Superpower

As a business owner, you have employees and customers to care for during this pandemic. Outsourcing your bookkeeping functions is going to not only take administrative work off your hands but give you access to accounting experts who can assist you with finding the right disaster recovery or payroll protection loans that are available to keep you and your employees in a business.

8. It provides you with Accurate Financial Data and Reports

Stuart FrostStuart Frost, CoFounder of CFO On Call

Like a quality gem, a good reliable bookkeeper, one that is able, not just to enter the numbers correctly in the right places, but to produce reports that are meaningful for business owners is rare indeed.

Wherever possible, a business owner should avoid the trap of the late night session to enter numbers themselves or be tempted to hire someone who tells them they’ve done a bookkeeping course and instead, find a good outsourced option. It’s a minefield. The reasons are:

  • The cost Opportunity for the business owners. Good use of their precious time? Yes!
  • Why try to do something yourself, that will invariably take more time than needed, and that could in all likelihood be prone with errors?
  • At one time, a bookkeeper would have to understand double-entry bookkeeping, useful knowledge that stays with them forever. Today, they may be offering themselves for bookkeeping jobs, with little more than a few hours of training on accounting software.
  • When using a one-person-band or employed person- how can you be sure they get it right? You can’t without getting someone else to check it.
  • It is almost certain an outsourced Bookkeeper, working either independently or as part of a team, will get your accounts in order, for less cost and is more reliable than a casual or part-timer.
  • Then there is the real point about bookkeeping from the business owner’s perspective. Is it done because it has to be done for the tax accountant or tax office as many think? No, there is a more important need, in that the business owner is often reliant on correct numbers and useful profit and loss reports, to make decisions that if based on incorrect accounting data, could prove very costly.

    9. Outsourcing ensures Enhanced Data Security

    Will Ellis, Founder of Privacy Australia

    For small to large businesses, outsourcing bookkeeping can be an excellent algorithm to help you scale and improve aspects of your bookkeeping. Not only does outsourced bookkeeping take tasks off your hands, it can provide many security benefits too. If you choose a good firm, chances are they will have excellent encryption and firewalls in place, as well as access restriction and other security methods to keep your data safe. This can be much better than trying to manage an internal accounting system and could ensure better security and privacy for your business data.


    As we can see, outsourcing services come with multiple benefits for business owners, and they even have the option to hire remote accountants on a per-hour basis. This makes them deviate their focus from non-productive tasks of bookkeeping and instead focus on growth and scalability. 


    So, if you are also looking to focus on the core competencies of your business, you must join hands with a top outsourcing provider, and in case, you are looking for one, Cogneesol is the name for you. It holds comprehensive years of experience in the outsourcing domain and has garnered worldwide recognition amongst businesses through quality accounting outsourcing servicesTo start your free trial, get in touch today at +1 833-313-3143 or email us at [email protected]!


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