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Blog » Outsource Accounting Services – A Simple Solution for Doctors and Healthcare Clinics

Outsource Accounting Services – A Simple Solution for Doctors and Healthcare Clinics

Last updated: 16 Apr, 2024 By | 6 Minutes Read

Outsource Accounting Service For Doctors

Graduating to be a doctor is not easy. Once you become a full-fledged healthcare specialist, setting up a practice or a clinic is no less difficult initially. There are so many things that need to work in tandem before you can perform well. Managing Healthcare accounting on your own is the most daunting task.

Consider the variables. You should opt for outsource accounting services for doctors and be vigilant with the latest innovations. Besides, a doctor or a medical administrator has to be in tune with a host of regulations.

This compliance is essential, made more strenuous by the fact that the stipulations keep changing all the time. As a doctor, you must comply with all the norms while offering the best treatment to your patients.

Outsource Accounting Services: A Way to Streamlined Healthcare Practice Finances

But is this really possible? Isn’t it having too many balls in the air at the same time? The answer to the latter is a YES. Until ways and means are formulated to make life easy for doctors, concentrating on patients becomes difficult.

Another reason for seeking alternate options is the spiraling costs of providing health care. Setting up an infrastructure and hiring professionals can consume all your time.

By outsourcing accounting services for doctors, and clinics, you can reduce expenses, maximize profits, and increase cash flow.

You can outsource claims processing, patient tracking, and accounting books. With outsource accounting service for doctors, you can stay ahead of the competitive market.

But by far, the most important aspect is bookkeeping services for doctors. As a doctor, you may lack accounting and bookkeeping knowledge. That’s the reason choosing the right outsourcing partner can prove to be beneficial.

Benefits of Outsource Accounting Services for Doctors/ Healthcare Professionals

Outsource accounting service for doctors can provide several benefits for doctors and healthcare professionals, offering specialized financial support tailored to their specific needs. Here are some advantages:

  • Expertise and Specialization: Outsource healthcare accounting services often specialized in the domain. They understand the unique financial aspects of the healthcare industry, including specific tax considerations, billing processes, and regulatory compliance. This expertise can ensure accuracy and compliance with healthcare-specific financial regulations.
  • Cost-Effectiveness: Maintaining an in-house accounting department can be expensive due to salaries, benefits, training, and infrastructure costs. Outsourcing allows professionals to access a team of experienced accountants for a fraction of the cost associated with an in-house team.
  • Time-Saving: Healthcare professionals have demanding schedules. Outsourcing accounting tasks can save them valuable time. By delegating financial responsibilities, they can focus more on patient care and core aspects of their practice, leading to increased productivity.
  • Improved Accuracy and Compliance: Accounting firms for healthcare firms are well-versed in industry-specific compliance requirements, reducing the risk of errors and ensuring adherence to regulations. This minimizes the possibility of penalties or fines due to financial inaccuracies.
  • Access to Advanced Technology: Outsourced healthcare services typically employ the latest accounting software and technologies. This allows for streamlined financial management, better organization of records, and improved efficiency in managing accounts payable, accounts receivable, payroll, and more.
  • Scalability and Flexibility: As a doctor or healthcare professional’s practice grows, the accounting needs might also change. Outsourced services offer flexibility to adapt to these changing needs, allowing for easy scaling up or down without the hassle of recruiting, hiring, or training new staff.
  • Risk Mitigation: Accounting errors can have significant consequences in terms of audits, legal issues, or financial losses. Outsource accounting service for doctors can reduce the risk of such errors, providing a layer of protection against financial risks.
  • Confidentiality and Security: Reputable accounting firms adhere to strict confidentiality protocols. They have robust security measures in place to protect sensitive financial data, reducing the risk of breaches or unauthorized access.
  • Financial Analysis and Reporting: These firms can offer insights through comprehensive financial analysis and reporting. They can provide regular reports and analysis, enabling healthcare professionals to make informed decisions for the business.
  • Advisory Services: Many outsourced accounting firms provide advisory services. They can offer guidance on financial decisions, tax planning, and strategies for optimizing revenue and reducing costs.

Top Accounting Tasks that you can Outsource 

Settlement and Raising of Claims

This activity do not appear as a balance sheet head, nor is it a standalone accounts parameter. But cash flow and other accounting functions are intricately linked to it. Top outsourced accounting service providers for doctors have key manpower that is well conversant with the statutory rules and regulations of insurance companies.

Quick submission and settlement of claims are crucial if a working capital crunch is to be avoided and as a doctor, you can then plan for higher levels of growth in your practice. Apart from this, it also involves scrutiny, documentation, and tons of paperwork that you should not take upon yourself.

Accounts Payable and Receivable

As with all industries, the healthcare sector is heavily dependent on these two to ensure that your clinic functions on well-oiled wheels. Outsourced agencies will keep track of all receivables and payables so that at any point in time you can be sure about the financial state of your practice.

Invoice management is a significant benefit of the outsourcing scenario, without which it is almost impossible for you to keep track of due dates and cash outflows and inflows. When you outsource accounts payable services for healthcare practice, you’ll be able to focus on what you do best.

Bank and Credit Card Reconciliation

This again is crucial because while patient satisfaction is important for you, it is equally vital to ensure that all payments and receipts through banks and credit cards are actually billed by you for your services.

You must also be sure that payments made by you for consumables and other equipment have been reconciled with inflows. This is challenging. But when you opt for healthcare accounting services, your bank and cash books are meticulously scrutinized, followed up, and reconciled every month.

Payroll Management

You are not expected to be an HR expert. Instead of hiring executives to take care of payroll processing and tax computation, it makes sense to outsource accounting services to experts at affordable fees.

Simply upload employee particulars and salary particulars and full processing will take care of every month. This also helps to keep your recurring expenses on payroll management under control.

Apart from these specific accounting functions, you also get the benefit of having an internal audit and financial feasibility studies done by the outsourcing agencies. This enables your clinic to be on the right track financially. You will be up-to-date on any deficit in financial management and take quick corrective action.

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Manage your Medical Business Effectively by Healthcare Accounting Services

Cogneesol is a top-notch outsource healthcare accounting firm, an ISO 9001:2008 certified company that can help you improve your services competently. We have more than 16 years of experience and a team of highly qualified professionals who can take care of your entire back-office healthcare accounting workload. Get in touch now!


Is outsourcing accounting a good idea for doctors?

Yes, outsource accounting service for doctors is a smart choice. Cogneesol specializes in providing tailored outsource accounting services for healthcare professionals, saving time, ensuring accuracy, and compliance with healthcare-specific financial regulations.

What are the two types of accounting in healthcare?

The two primary types of accounting in healthcare are managerial accounting, which involves internal financial management for decision-making, and financial accounting, which focuses on external reporting for stakeholders and compliance.

How is healthcare accounting different from regular accounting?

Healthcare accounting involves industry-specific regulations, billing complexities, insurance, and unique financial reporting standards, making it distinct from standard accounting practices. Cogneesol specializes in healthcare accounting to address these unique requirements.

What method of accounting are most healthcare organizations on?

Most healthcare organizations use accrual accounting due to its ability to match revenues and expenses, better reflecting the complex financial transactions prevalent in the healthcare industry. Cogneesol’s expertise in healthcare-specific accounting methods supports these organizations efficiently.